2026 Exhibit Hall Community Booth Application

The Kiwanis Ogeechee Fair is an annual agricultural fair that attracts more than 50,000 attendees during its six-day run. The fair offers businesses and organizations an excellent opportunity for advertising and exposure to potential customers throughout the surrounding multi-county area.

The Kiwanis Ogeechee Fair is presented by the Kiwanis Club of Statesboro, a nonprofit civic organization, to raise funds for numerous worthwhile causes that support our local community. We hope you will consider joining us for the 2026 Kiwanis Ogeechee Fair.

The 2026 Kiwanis Ogeechee Fair will be held October 19-24, 2026.

Please note that the fair’s operating hours have been extended until 12:00 midnight each night, except Friday, when the fair will remain open until 1:00 a.m. Ticket windows and gates will close promptly at 10:00 p.m., except Friday, when they will close at 11:00 p.m. No additional general admission will be allowed after the gates close. Amusements of America has discretion over midway operating hours.

Contact Information

For all Exhibit Hall vendors:

Andrea May
Phone: (912) 536-6410
Email: andreadmay@gmail.com

Vendor Code of Conduct

Vendors agree to the following:

• Vendors shall conduct their business according to the highest standards of ethical business behavior.
• Harassment of fairgoers, staff members, or other vendors will not be tolerated.
• Discrimination against fairgoers, staff members, or other vendors based on race, color, age, sex, gender, gender identity, sexual orientation, ethnicity, disability, physical characteristics, pregnancy, religion, political affiliation, or marital status will not be tolerated.
• Vendors may show family-oriented videos or slides and display products.
• No raffle tickets may be sold.
• No games of chance are allowed.
• No product that promotes or glorifies illegal substances, products, or behavior will be allowed.
• No alcohol may be sold, consumed, or distributed on the fairgrounds.
• Vendors shall not play loud, amplified, or vulgar music that may disturb fairgoers, participants, or other vendors.
• Vendors shall comply with all applicable health and safety regulations.
• Any vendor, fairgoer, customer, or staff member should report misconduct to representatives of the Kiwanis Club of Statesboro, the Kiwanis Ogeechee Fair, the Bulloch County Sheriff’s Office, or their designated representatives.
• An investigation that confirms vendor misconduct may result in termination of the vendor relationship, removal of the vendor without a refund, or appropriate legal action. Such action will be taken at the sole discretion of the Kiwanis Club of Statesboro, the Kiwanis Ogeechee Fair, the Bulloch County Sheriff’s Office, or their designated representatives.

Commercial Booths

Commercial booth space is $100 per unit for the week. Each unit constitutes an individual vendor space; however, multiple units may be rented.

No vendor may resell or sublease booth space without written permission from Fair Management. Vendors from the previous year will have the first right of refusal.

Each vendor will receive two Vendor ID badges for use during the fair. These badges will grant access to the fairgrounds and must remain on the vendor’s person while on the grounds.

Additional weekly passes may be purchased for $25 each. Daily passes may be purchased for $5 each. The Vendor Coordinator will issue passes after booth setup is complete.

Educational and Nonprofit Booths

Educational and nonprofit booth space is provided at no cost to the participating organization. Each unit constitutes an individual vendor space.

No vendor may resell or sublease booth space without written permission from Fair Management. Vendors from the previous year will have the first right of refusal.

Each vendor will receive two Vendor ID badges for use during the fair. These badges will grant access to the fairgrounds and must remain on the vendor’s person while on the grounds.

Additional weekly passes may be purchased for $25 each. Daily passes may be purchased for $5 each. The Vendor Coordinator will issue passes after booth setup is complete.

Space Confinement Requirements

This lease applies only to the space assigned by the Exhibit Hall Coordinator. Aisles, walkways, common areas, and other portions of the fairgrounds are not included in the leased space.

All vendor personnel and property must remain within the assigned booth space. Roving sales and subleasing are prohibited. Vendors must wear their Vendor ID badges while working in the leased space.

Payment

Full payment is due when the vendor receives the invoice and no later than September 25, 2026.

Rental payments may be mailed to:

Kiwanis Club of Statesboro
Attn: Andrea May
2720 Isaac Akins Road
Statesboro, GA 30458

Properly permitted vehicles may make deliveries through the designated vendor gate. However, no vehicles will be allowed inside the fairgrounds beginning 45 minutes before the fair’s opening time each day.

No delivery vehicles will be allowed to enter the fairgrounds while the fair is in session.

Designated vendor parking will be available. Vendors must park in the areas directed by parking officials.

Electrical Service

Electrical service will be provided if it is available in the vendor’s assigned section.

The vendor is responsible for determining all electrical and power requirements. The vendor will be responsible and held liable for any overload, misuse, or damage resulting from an inadequate power supply.

Vendors may not alter the electrical supply. Unauthorized alterations may result in closure without a refund or the loss of vendor space for the following year.

Inspection

The Kiwanis Ogeechee Fair reserves the right to inspect any goods offered for sale or any service-delivery activity at any time, without advance notice or consent.

The Exhibit Hall Coordinator and Fair Chairman are authorized to conduct inspections. The Fair Chairman has the right to stop the sale of any product considered unsafe or inappropriate for sale on the fairgrounds.

The first violation will result in a warning. A second violation may result in closure without a refund.

Booth reservations will be considered complete once full payment is received.

This lease is subject to cancellation without further notice or refund if full payment is not received by September 25, 2026. If alternate payment arrangements are needed, please contact Andrea May.

The Kiwanis Club of Statesboro reserves the right to reassign booth space at its sole discretion.

Parking and Deliveries

Properly permitted vehicles may make deliveries through the designated vendor gate. However, no vehicles will be allowed inside the fairgrounds beginning 45 minutes before the fair’s opening time each day.

No delivery vehicles will be allowed to enter the fairgrounds while the fair is in session.

Designated vendor parking will be available. Vendors must park in the areas directed by parking officials.

Electrical Service

Electrical service will be provided if it is available in the vendor’s assigned section.

The vendor is responsible for determining all electrical and power requirements. The vendor will be responsible and held liable for any overload, misuse, or damage resulting from an inadequate power supply.

Vendors may not alter the electrical supply. Unauthorized alterations may result in closure without a refund or the loss of vendor space for the following year.

Inspection

The Kiwanis Ogeechee Fair reserves the right to inspect any goods offered for sale or any service-delivery activity at any time, without advance notice or consent.

The Exhibit Hall Coordinator and Fair Chairman are authorized to conduct inspections. The Fair Chairman has the right to stop the sale of any product considered unsafe or inappropriate for sale on the fairgrounds.

The first violation will result in a warning. A second violation may result in closure without a refund.

Security

The Kiwanis Ogeechee Fair does not guarantee protection against theft. To help prevent theft or property damage, booths should be staffed during all hours that the fair is open.

Trash and Cleanliness

Vendors must maintain a clean area around their assigned spaces.

Trash and debris generated by a vendor’s booth or activities must be disposed of daily in the dumpsters provided. Vendors may not place their trash in receptacles intended for fair attendees, including during setup and teardown.

Failure to comply may result in closure without a refund or the loss of vendor space for the following year.

Use for Other Purposes

The use of leased vendor space for any purpose other than that agreed upon by both parties is strictly prohibited.

Vendor Setup

Vendor setup will be available during the following times:

• Thursday, October 15: 5:30-7:00 p.m.
• Friday, October 16: 12:00-5:00 p.m.
• Saturday, October 17: 9:00 a.m.-4:00 p.m.
• Sunday, October 18: 1:00-4:00 p.m.

Please contact the Exhibit Hall Coordinator regarding setup requirements outside these hours.

Vendors may drive their vehicles onto the fairgrounds for unloading and setup. All vehicles must be moved to the parking lot at least one hour before the fair opens. Vehicles must be removed by 3:00 p.m. Monday through Friday and by 11:00 a.m. on Saturday.

Teardown

Vendors may not remove items or vacate their leased spaces before 12:00 midnight on Saturday, October 24.

Additional checkout times are:

• Sunday, October 25: 1:00-4:00 p.m.
• Monday, October 26: 10:00 a.m.-12:00 p.m.

The Kiwanis Club of Statesboro is not responsible for anything left after these times.

During teardown, all vendor spaces must be cleaned and restored to their original condition. All trash must be taken to the dumpster. Trash may not be left in receptacles intended for fair attendees.

The Exhibit Hall Coordinator or a designated representative will inspect each space before the vendor departs. A space that is not returned in its original, clean condition will result in a $100 cleaning fee and possible forfeiture of that vendor’s space at future fair events.

Items remaining on the fairgrounds for 30 days after the fair become the property of the fair.

Security will no longer be provided after 5:00 p.m. on Sunday, October 25.

Modification

This agreement may be altered or modified only through a written document signed by both parties.

Relationship Between the Parties

This agreement does not create, and is not intended to create, a partnership or joint-venture relationship between the parties.

Governing Law

This agreement shall be governed by and construed in accordance with the laws of the State of Georgia, without regard to conflict-of-law principles.

Venue

In the event of a dispute arising from this agreement, the parties consent to the sole and exclusive jurisdiction of the Superior Court of Bulloch County, Georgia.

Each party waives any objection concerning jurisdiction or venue in that court.

Indemnification

The vendor releases and discharges the Kiwanis Club of Statesboro, Inc., and its directors, officers, employees, agents, and members, collectively referred to as “Kiwanis,” from any and all liabilities for personal injury, death, or property damage arising from or related to any action or inaction by the vendor or the vendor’s exercise of this agreement.

The vendor shall indemnify and hold Kiwanis harmless from any and all claims arising from or related to the vendor’s actions or inactions, including attorneys’ fees and all costs of defense.

Important: Competitors must also sign the Vendor Agreement.

Check-In Times

• Thursday, October 15: 5:30-7:00 p.m.
• Friday, October 16: 12:00-5:00 p.m.
• Saturday, October 17: 9:00 a.m.-4:00 p.m.
• Sunday, October 18: 1:00-4:00 p.m.

Checkout Times

• Sunday, October 25: 1:00-4:00 p.m.
• Monday, October 26: 10:00 a.m.-12:00 p.m.

Please park in the main parking lot. No personal vehicles will be allowed in the fairgrounds area, and no parking is allowed behind the main building. Wagons or carts may be used to transport items.

The competition is open only to exhibitors from Bryan, Bulloch, Candler, Evans, Jenkins, Screven, and Tattnall counties.

All entries must be registered by September 25, 2026.

Competition Rules

• All entries must be checked in by 4:00 p.m. on Sunday, October 18. Entries received after that time will not be considered by the judges.
• While every reasonable precaution will be taken to safeguard exhibits, the owner assumes responsibility for any accident, loss, or damage that may occur.
• Exhibitors are responsible for the cleanliness of their exhibits and the surrounding space.
• Exhibits must be in complete order before 3:00 p.m. on weekdays and before 11:00 a.m. on Saturday. No setup or maintenance work will be permitted while the building is open to the public.
• Once booth space is assigned, the exhibitor will receive a permit to occupy the space. The permit is not transferable, and no other party may share the space with the original applicant.
• After an exhibit has been entered, it will remain under the control and jurisdiction of Fair Management until it is surrendered to the owner or the owner’s agent.
• Exhibitors may not remove, handle, rearrange, improve, or alter an exhibit without permission from the Department Chairman or Fair Management.
• Judges will be appointed by the Fair Committee. All decisions of the judges are final.
• An exhibitor who refuses to comply with Fair Management regulations, behaves inappropriately, or improperly challenges a judge or awarding committee may be barred from competition or exhibiting until proper amends are made and the exhibitor is reinstated by a majority vote of the Fair Committee.
• An exhibitor who removes a premium ribbon or authorizes another person to remove one in the presence of the awarding judge will forfeit the premium and be expelled from the competition.
• No exhibit or entry may be removed, in whole or in part, during the fair.
• If circumstances beyond the fair’s control disrupt the planned schedule and require activities or operations to be reduced, Fair Management reserves the right to prorate premium and prize money based on the actual conditions.
• Exhibits will be judged through comparison and on a competitive basis.
• If only one entry is exhibited in a class, a first-place prize cannot automatically be awarded. If the entry is deemed meritorious, second-place prize money may be awarded.
• Premiums will be paid according to the awards recorded in the judges’ record books, not according to ribbons. Ribbons do not always indicate a monetary prize and may occasionally be attached incorrectly, misplaced, or lost.
• Any prize money not picked up by 4:00 p.m. on Sunday, October 25, will be forfeited.
• Exhibits must be completed by 4:00 p.m. on Sunday, October 18.
• Exhibits must be removed no later than 4:00 p.m. on Sunday, October 25.

Competitive and Rental Booths

Competitive booths are intended for exhibitors who want to create an unattended, static display that will be judged for prizes.

Rental booths are intended for organizations that want to rent booth space for a small, nonrefundable fee and staff the booth during the fair.

Competitive Educational Booth Requirements

• Competitive exhibits will be presented as static displays and will not be staffed during the fair.
• Protective screens will be placed in front of each exhibit to secure its contents.
• If desired, brackets or other holders may be attached to the outside booth frame or protective screen to hold flyers for fair attendees.
• Exhibits must follow the fair theme. Fifteen percent of the total judging score will be based on how effectively the exhibit incorporates the theme.
• All exhibits must be the work of the exhibitors participating in the competition.
• Booth numbers must remain visible at all times.
• If only one entry is submitted in a division, the judges will determine whether the entry merits a prize.
• Judges will determine the number of honorable mention awards presented in each division, up to a maximum of five.

Scorecard for Community and Club Exhibits

• Theme
• Attracts Attention
• Educational Value
• Originality
• General Appearance
• Space Utilization
• Arrangement

Prizes for Community and Club Exhibits

Themed Division

• First Place: $100
• Second Place: $75
• Third Place: $50

All decisions of the judges are final.